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Associate or Senior Scientific Editor, Annals of the New York Academy of Sciences

Location: New York, NY

Department: Annals

Type: Full Time

Min. Experience: Experienced

About the New York Academy of Sciences

The New York Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science, technology, and society worldwide. With more than 20,000 members in 100 countries around the world, the Academy is creating a global community of science for the benefit of humanity. The Academy's core mission is to advance scientific knowledge, positively impact the major global challenges of society with science-based solutions, and increase the number of scientifically informed individuals in society at large. Please visit us online at www.nyas.org.



JOB TITLE: Associate or Senior Scientific Editor, Annals of the New York Academy of Sciences




REPORTS TO: Editor in Chief, Annals of the New York Academy of Sciences



Kay elements include commissioning and editing manuscripts for the journal and managing the peer-review process for several manuscripts simultaneously. The successful candidate must be highly motivated, have excellent literary skills, be dynamic and outgoing, and a passion for concise, clear communication of written science.


  • Take on independent projects leading to published Annals volumes, including inviting submissions, initial evaluation of manuscripts, overseeing peer the review process, and editing and copyediting of World files and typeset proofs. Attention to detail is essential. Develop and maintain relationships with scientists to facilitate the acquisition and publication of papers in a wide range of fields and involving highly reputable scientists whose work has been reviewed well by their peers; attend key conferences and review key scientific journals.
  • With the EIC, work with staff to ensure close communication regarding NYAS-sponsored conferences that will become Annals volumes, including coordinator of schedules, promotion efforts, and issues concerning sponsors, speakers, and scientific editors/organizers.
  • With the EIC, work closely with consulting editors series to ensure timely production of cutting-edge manuscripts; and assist on special projects such as supplements and/or bulk volume sales. Working with the Senior Editor to maintain manuscript intake logs, records, and files for projects in all stages of development and consideration ensuring adherence to regular production schedule of 24 Annals volumes/year (2 volumes/month).
  • Assess manuscripts for proper English usage and grammar; flag concerns requiring closer editorial scrutiny before material enters editorial production stream. Collaborate with other NYAS departments, including Marketing, Communications, Online Publishing, and Accounting.
  • Work with the EIC and to maintain Annals web pages.



As required, train new assistant scientific editors in all aspects of the editorial requirements and standards of Annals.



  • Ph.D. in life-sciences (biomedical sciences, molecular biology, and signal transduction are especially relevant) and postdoctoral experience required.
  • Previous experience at professional STM journal publishing required, including management of peer review, online publishing processes, standards and protocols, and editorial processing and tracking systems.
  • Excellent word processing and project management skills, strong interpersonal, and networking skills required.
  • Excellent oral and written communications skills required.
  • Willingness to travel 2-3 times per year to international science conferences.



The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted.


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, etc. This is largely a sedentary role; however, some movement is required. Examples world be lifting files, opening filling cabinets and bending or standing as necessary.


The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions and privileges of employment.  Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state or local law.

We offer an excellent compensation and benefits package to both full-time and part-time staff that includes affordable health care insurance, tuition reimbursement, retirement plan, and liberal vacation time and holiday schedule.



Applications must include a resume, cover letter and desired salary. 

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